Privacy Policy
PRIVACY POLICY - Books and Boogie (trading as Books & Boogie)
Books and Boogie is committed to protecting your privacy and handling personal data
responsibly and transparently.
This Privacy Policy explains how we collect, use, store, and protect personal data when you
book or attend a Books and Boogie session, contact us, or interact with our services.
1. Who We Are
Books and Boogie (trading as Books & Boogie) provides parent- and carer-and-child music,
movement, and storytelling sessions for young children.
Data Controller: Books and Boogie
Contact email: hello@booksandboogie.com
If you have any questions about this policy or how your data is used, please contact us using
the details above.
2. What Information We Collect
We may collect and process the following personal data:
About parents/carers:
● Name
● Email address
● Phone number
● Address (where relevant for booking or payment)
● Payment information (processed securely via third-party providers)
About children:
● Child’s name
● Child’s age or date of birth
● Relevant medical, allergy, or additional needs information (where provided)
Other information:
● Booking and attendance records
● Communications you send to us (emails, messages, enquiries)
● Photography or video content only where consent has been given
Most personal data is collected via ClassForKids. Books and Boogie may also download and
temporarily store limited information (such as registers or emergency contact details) for
legitimate administrative purposes.
3. How We Collect Personal Data
We collect personal data when you:
● Book a session via ClassForKids
● Make a payment
● Contact us directly
● Attend a session
● Provide information about medical needs, allergies, or accessibility
● Give consent for photography or marketing
4. How We Use Your Information
We use personal data for the following purposes:
● To manage bookings and attendance
● To communicate with you about sessions
● To take and manage payments
● To ensure the health, safety, and wellbeing of children attending sessions
● To comply with legal and safeguarding obligations
● To use photos or videos for promotional purposes only where consent has been
given
5. Legal Basis for Processing
Under UK GDPR, we rely on the following lawful bases to process personal data:
● Contract – to provide booked sessions and manage payments
● Legitimate interests – to run and administer our business effectively
● Consent – for marketing communications, photography, and medical/allergy
information
● Legal obligation – where required by law (e.g. safeguarding or emergency situations)
You may withdraw consent at any time by contacting us.
6. Special Category Data (Medical & Allergy Information)
We may process limited health-related information (such as allergies or medical conditions)
where you choose to provide it. This information is used only to help ensure your child’s
safety during sessions.
We process this data on the basis of:
● Your explicit consent, and/or
● Vital interests where information is needed in an emergency
This information is:
● Accessed only where necessary
● Not shared for marketing purposes
● Stored securely and deleted when no longer required
7. Who We Share Data With
We only share personal data where necessary, including with:
● ClassForKids (our booking and class management platform)
● Payment providers (e.g. card processors or banks)
● Emergency services or healthcare professionals if required
● Legal or regulatory authorities where required by law
We do not sell or share your data with third parties for marketing purposes.
8. Data Storage & Security
Books and Boogie takes appropriate steps to keep personal data secure, including:
● Using secure third-party platforms (such as ClassForKids)
● Limiting access to personal data
● Storing downloaded information securely
● Deleting data when it is no longer required
9. How Long We Keep Your Data
We retain personal data only for as long as necessary:
● Booking and attendance records: while you are an active attendee and for up to 2
years afterwards
● Payment records: as required for accounting and legal purposes (typically up to 6
years)
● Marketing data: until you opt out or withdraw consent
● Medical/allergy information: only while relevant and then securely deleted
10. Your Rights Under GDPR
You have the right to:
● Access the personal data we hold about you
● Request correction of inaccurate data
● Request deletion of your data (where applicable)
● Object to or restrict processing in certain circumstances
● Withdraw consent at any time
● Request data portability
To exercise any of these rights, please contact us using the details in Section 1.
11. Complaints
If you are unhappy with how your data has been handled, please contact us first so we can
try to resolve the issue.
You also have the right to complain to the UK data protection authority:
Information Commissioner’s Office (ICO)
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF
Website: https://www.ico.org.uk
12. Changes to This Policy
This Privacy Policy may be updated from time to time. The most recent version will always
be available on our website.
Last updated: January 2026